Certo Procure · the purchasing module of the Certo operations platform

Nothing gets paid without an order and a receipt.

Requisition to payment with approvals by amount and cost center, purchase orders and receipts. Before anything is paid, order, receipt and invoice have to match (the three-way match). Your ERP only gets what's already been checked.

Request a 30-minute demoSee plans from USD 179

Flat price per company, suppliers need no license, works on its own with one site or several. Certo Intelligence collects missing evidence and matches documents, but never releases payments.

REQ-1204 · Cleaning suppliesIn approval
SummaryApprovalsOrderReceiptInvoice
StepOwnerRuleDateStatus
RequisitionL. Paz · PurchasingCC-410Sep 10Sent
Approval 1CC-410 lead≤ USD 5,000Sep 10Approved
Approval 2Finance management> USD 5,000—Pending
Purchase orderAutomaticSupplier in good standing—Waiting
ReceiptWarehouseSignature + photo—Waiting

The purchase that gets paid because the invoice arrived.

The same USD 6,250 invoice, seen from today's email thread and from the three-way gate in Certo.

A USD 6,250 invoice that wants to get paid

Illustrative scenario with fictional data · The gate: no evidence, no money out

From a request to an evidence-backed payment.

  1. An identified request

    The purchasing need is linked to its owner and cost center.

  2. Approval under policy

    The request follows configured authority and thresholds. The decision is recorded before the order is issued.

  3. Order, receipt and invoice

    Documents and received goods are compared. Invoice FAC-8871 for USD 6,250 stays on hold when the receipt is missing.

  4. A visible exception

    The team can see what evidence is missing and resolve it before preparing payment. AI follows up; people retain financial authority.

View the full diagram

Illustrative diagram. Scroll within each panel to see every detail on a small screen.

TODAYThe invoice is the only evidenceINV-8871USD 6,250.00Cleaning suppliesArrives by email from the supplierEMAIL THREAD · RE: RE: RE: invoicePurchasing: "approve it? it's urgent"Management: "ok" · sent from mobilePurchase order?None existsReceipt?Nobody signed oneWho authorized it?Search the inboxPAYMENT RELEASED · USD 6,250without knowing if it arrived, how much, or at what priceWHAT GETS OVERPAID• What never arrived • The same invoice twice • The price nobody negotiatedAnd when audit asks, the evidence is an "ok" on a phone.
WITH CERTOControl enters before the money leaves1 · REQUISITIONREQ-1204 · CC-410Supplies · USD 6,2502 · APPROVAL> USD 5,000 → Finance mgmt.rule by amount and cost center3 · ORDERPO-2210 sentsupplier in good standing ✓4 · RECEIPTWarehouse signs · Sep 18100 % received · photo attached5 · INVOICEINV-8871 · USD 6,250linked to PO-22106 · THE GATE · THREE-WAY MATCHORDERUSD 6,250=RECEIPT100 % · Sep 18=INVOICEUSD 6,250MATCH → payment proposaldual control · exported to the ERPMISSING EVIDENCE → it stopsand you see exactly what is missing and from whom

What changes: you pay exactly what you ordered and received, and anyone can see who authorized it.

Certo Intelligence asks the warehouse for the missing receipt and matches documents · it never releases payments

What you can now answer
  • Which supplier concentrates the exceptions?
  • How much was bought per cost center without a prior order?
  • How long does each approval take, and where does it get stuck?

Four things that stop happening.

Control enters before the money leaves, not after accounting asks.

BeforeApproving by email

The rule by amount and cost center decides who approves. Every response is recorded with a date and a reason.

BeforePaying without receiving

The receipt (partial or full) is signed on site. No receipt, no payment.

BeforePaying twice

The invoice is linked to an order. A second invoice against the same order stops.

BeforeBuying from expired suppliers

Contracts, certificates and policies alert before they expire. Without current documents, the order does not go out.

Certo Intelligence

Agents handle the follow-up. People approve and pay.

Certo Intelligence classifies requests, reminds approvers, asks for the missing receipt and compares order, receipt and invoice. Exceptions and authority over money always follow the rules you set.

SOURCE → REASON → ACTION → EVIDENCE
AI that is accountable
Asks the warehouse for the missing receipt on INV-8871
Reminds Finance management that REQ-1204 has been waiting two days
Answers "which supplier concentrates the exceptions?" from real orders and invoices
It never approves, releases payments or changes suppliers. A person does that.

The complete purchasing cycle, governed.

Every stage shares suppliers, cost centers, rules and auditability.

MASTER

Suppliers

Master records with documents, categories, terms, tokenized accounts and expiration alerts.

REQUEST

Requests and approvals

Internal requests with rules by amount, area and cost center. Every decision retains user, date and reason.

ORDER

Orders and receipts

Purchase orders traced to the approved request with partial or complete receipt of goods and services.

INVOICE

Invoices and matching

Invoice intake, three-way matching, explained differences and payment proposals under dual control.

Control before accounting.

Procure does not replace your ERP. It governs what happens before it: who buys, from whom, why, under whose authority and with what evidence.

Amount rules

The correct authority applies without manual intervention.

Cost centers

Budget and accountability accompany each request.

Current documents

A purchase cannot proceed with a non-compliant supplier.

Traceable exports

Your ERP receives reviewed and matched information.

Published pricing. Including Enterprise.

Annual billing in USD. External supplier portal accounts do not consume Pro users. Each plan includes a transparent internal-user allowance: 5 with Base, 25 with Total, and 100 with Enterprise.

CONTROL

Procure Base

Suppliers, requisitions, approvals, and purchase orders. Includes 5 internal Pro users.

USD 179 / monthUSD 2,148 billed per year
RECOMMENDED

Procure Total

Base plus receipts, invoices, three-way matching, and payment proposals. Includes 25 internal Pro users.

USD 349 / monthUSD 4,188 billed per year
SCALE

Procure Enterprise

Multi-company operations, managed catalogs, reviewable OCR, ERP synchronization, configurable reporting, and advanced analytics. Includes 100 internal Pro users.

USD 749 / monthUSD 8,988 billed per year

Each additional Pro user costs USD 25 per month. Taxes, implementation, and usage-based third-party services may apply.

Frequently asked questions

Do I need People Operations to use Procure?

No. Procure works on its own, with one site or several. If you activate another module later, they share people, suppliers, users and permissions.

Does it replace my ERP or accounting system?

No. Procure controls what happens before the accounting entry: who buys, from whom, with what authorization and with what evidence. The ERP receives already-matched information with audit references.

What data do I need to start?

Your supplier list, cost centers and approval rules, even if they live in spreadsheets. Data Readiness reviews them with you before loading.

Do suppliers need a license to use the portal?

No. External supplier portal accounts do not consume internal users.

Follow a real purchase from request to payment.

We configure a flow like yours and show every control without hiding the details.

Prefer email? sales@certo.team

Request a demonstration

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Procure, under the model your organization needs.

Run on Certo Cloud, request dedicated infrastructure, or assess a managed deployment inside your GCP project.

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