Certo Procure · the purchasing product in the Certo family

Approved purchases, with orders and evidence.

Base includes requisitions, approvals and purchase orders. Total and Enterprise add receipts, invoices and payment proposals, with three-way matching and exception review. Enterprise includes ERP export with evidence.

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30 minutes with your real structure. No commitment.

Flat price per organization. Enterprise supports multiple legal entities. Certo Intelligence classifies requisitions and explains the differences between order, receipt and invoice. Releasing payments stays with a person.

REQ-1204 · Cleaning suppliesIn approval

SummaryApprovalsOrderReceiptInvoice

Step	Owner	Rule	Date	Status
Requisition	L. Paz · Purchasing	CC-410	Sep 10	Sent
Approval 1	CC-410 lead	≤ USD 5,000	Sep 10	Approved
Approval 2	Finance management	> USD 5,000	Pending	Pending
Purchase order	Purchasing	Active supplier	Pending	Waiting
Receipt	Warehouse	User and date	Pending	Waiting

The purchase that gets paid because the invoice arrived.

The same USD 6,250 invoice, seen from today's email thread and from the three-way gate in Certo.

A USD 6,250 invoice that wants to get paid

Illustrative scenario with fictional data · The gate: no evidence, no money out

From a requisition to an evidence-backed payment.

An identified requisition
The purchasing need is linked to its owner and cost center.
Approval under policy
The requisition follows configured authority and thresholds. The decision is recorded before the order is issued.
Order, receipt and invoice
Documents and received goods are compared. Invoice FAC-8871 for USD 6,250 stays on hold when the receipt is missing.
A visible exception
The team can see what evidence is missing and resolve it before preparing payment. Certo Intelligence explains the difference. Payment approval stays with a person.

View the full diagram

Illustrative diagram. Scroll within each panel to see every detail on a small screen.

What changes: you pay exactly what you ordered and received, and anyone can see who authorized it.

Certo Intelligence explains what is missing for order, receipt and invoice to match. Releasing payments stays with a person.

What you can now answer

Which supplier concentrates the exceptions?
How much was bought per cost center without a prior order?
How long does each approval take, and where does it get stuck?

Four things that stop happening.

Control enters before the money leaves, not after accounting asks.

BeforeApproving by email

The rule by amount and cost center decides who approves. Every response is recorded with user and date.

BeforePaying without receiving

The receipt (partial or full) is recorded with user and date. No receipt, no payment.

BeforePaying twice

The invoice is linked to an order. A second invoice against the same order stops.

BeforeSuppliers without a file

Every supplier has a record with reviewed documents. Document expiry alerts are available.

Certo Intelligence explains the differences. You approve and pay.

Certo Intelligence classifies requisitions by category and cost center, explains the differences between order, receipt and invoice and summarizes exceptions by supplier. The result: your team knows why an invoice is on hold without rebuilding the case from email. Exceptions and authority over money follow the rules you set.

From source to evidence

What Certo Intelligence does

Explains that INV-8871 is on hold because the receipt is missing

Classifies REQ-1204 as cleaning supplies for CC-410

Summarizes which supplier concentrates the quarter's exceptions

Approving, releasing payments and changing suppliers stays with a person.

The complete purchasing cycle, governed.

Document history in every plan. Receipts, invoices and payment proposals start with Total; the global audit console is Enterprise only.

Master

Suppliers

Master records with documents, categories and tokenized accounts. Payment terms and document expiry alerts.

Requisition

Requisitions and approvals

Internal requisitions with rules by amount, area and cost center. Every decision is recorded with user and date.

Order

Orders and receipts

Purchase orders traced to the approved requisition with partial or complete receipt of goods and services.

Invoice

Invoices and matching

Invoice intake, three-way matching, explained differences and payment proposals under dual control.

Control before accounting.

Procure does not replace your ERP. It governs what happens before it: who buys, from whom, why, under whose authority and with what evidence.

Amount rules

The correct authority applies without manual intervention.

Cost centers

Budget and accountability accompany each requisition.

Reviewed suppliers

Supplier documents are reviewed and kept on the supplier record.

ERP export

On Enterprise, a CSV with order, invoice and the match evidence.

Published pricing. Including Enterprise.

Annual billing in USD. The supplier portal is included in Enterprise and its external accounts do not consume Pro users. Each plan includes a transparent internal-user allowance: 5 with Base, 25 with Total, and 100 with Enterprise.

Control

Procure Base

Suppliers, requisitions, approvals, and purchase orders. Includes 5 internal Pro users.

USD 179 / monthUSD 2,148 billed per year

Recommended

Procure Total

Base plus receipts, invoices, three-way matching, and payment proposals. Includes 25 internal Pro users.

USD 349 / monthUSD 4,188 billed per year

Scale

Procure Enterprise

Everything in Total plus supplier portal, multi-company operations, ERP export (CSV with evidence), document extraction with review, configurable reports and spend analytics. Includes 100 internal Pro users.

USD 749 / monthUSD 8,988 billed per year

Each additional Pro user costs USD 25 per month. Taxes, implementation, and usage-based third-party services may apply.

Frequently asked questions

Do I need People Operations to use Procure?

No. Procure works on its own, with one site or several. It uses Certo central billing, but it does not share people, suppliers, users or permissions with the other modules.

Does it replace my ERP or accounting system?

No. Procure controls what happens before the accounting entry: who buys, from whom, with what authorization and with what evidence. On Enterprise, you export a CSV with order, invoice and the match evidence to your ERP.

What data do I need to start?

Your supplier list, cost centers and approval rules, even if they live in spreadsheets. Data Readiness reviews them with you before loading.

Do suppliers need a license to use the portal?

No. The supplier portal is included in Procure Enterprise and its external accounts do not consume internal users.

Follow a purchase from requisition to payment.

We configure a flow like yours and show every control without hiding the details.

The demo shows Enterprise capabilities with fictitious data from a sample organization.

Prefer email? sales@certo.team

Procure runs on Certo Cloud.

Shared infrastructure with organization-level isolation, managed by Certo. Deployment in your own GCP project (BYOC) is available today for People Operations only.

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