Certo Procure · the purchasing module of the Certo operations platform

Nothing gets paid without an order and a receipt.

Requisition to payment with approvals by amount and cost center, purchase orders and receipts. Before anything is paid, order, receipt and invoice have to match (the three-way match). On Enterprise, you export a CSV with the match evidence to your ERP.

Request a 30-minute demoSee plans from USD 179

Flat price per company, works on its own with one site or several. Certo Intelligence classifies requests and explains the differences between order, receipt and invoice; it never releases payments.

REQ-1204 · Cleaning suppliesIn approval
SummaryApprovalsOrderReceiptInvoice
StepOwnerRuleDateStatus
RequisitionL. Paz · PurchasingCC-410Sep 10Sent
Approval 1CC-410 lead≤ USD 5,000Sep 10Approved
Approval 2Finance management> USD 5,000—Pending
Purchase orderPurchasingActive supplier—Waiting
ReceiptWarehouseUser and date—Waiting

The purchase that gets paid because the invoice arrived.

The same USD 6,250 invoice, seen from today's email thread and from the three-way gate in Certo.

A USD 6,250 invoice that wants to get paid

Illustrative scenario with fictional data · The gate: no evidence, no money out

From a request to an evidence-backed payment.

  1. An identified request

    The purchasing need is linked to its owner and cost center.

  2. Approval under policy

    The request follows configured authority and thresholds. The decision is recorded before the order is issued.

  3. Order, receipt and invoice

    Documents and received goods are compared. Invoice FAC-8871 for USD 6,250 stays on hold when the receipt is missing.

  4. A visible exception

    The team can see what evidence is missing and resolve it before preparing payment. AI explains the difference; people retain financial authority.

View the full diagram

Illustrative diagram. Scroll within each panel to see every detail on a small screen.

TODAYThe invoice is the only evidenceINV-8871USD 6,250.00Cleaning suppliesArrives by email from the supplierEMAIL THREAD · RE: RE: RE: invoicePurchasing: "approve it? it's urgent"Management: "ok" · sent from mobilePurchase order?None existsReceipt?Nobody recorded oneWho authorized it?Search the inboxPAYMENT RELEASED · USD 6,250without knowing if it arrived, how much, or at what priceWHAT GETS OVERPAID• What never arrived • The same invoice twice • The price nobody negotiatedAnd when audit asks, the evidence is an "ok" on a phone.
WITH CERTOControl enters before the money leaves1 · REQUISITIONREQ-1204 · CC-410Supplies · USD 6,2502 · APPROVAL> USD 5,000 → Finance mgmt.rule by amount and cost center3 · ORDERPO-2210 sentactive supplier ✓4 · RECEIPTRecorded · Sep 18100 % · user: Warehouse5 · INVOICEINV-8871 · USD 6,250linked to PO-22106 · THE GATE · THREE-WAY MATCHORDERUSD 6,250=RECEIPT100 % · Sep 18=INVOICEUSD 6,250MATCH → payment proposaldual control · CSV to ERP (Enterprise)MISSING EVIDENCE → it stopsand you see exactly what is missing and from whom

What changes: you pay exactly what you ordered and received, and anyone can see who authorized it.

Certo Intelligence explains what is missing for order, receipt and invoice to match · it never releases payments

What you can now answer
  • Which supplier concentrates the exceptions?
  • How much was bought per cost center without a prior order?
  • How long does each approval take, and where does it get stuck?

Four things that stop happening.

Control enters before the money leaves, not after accounting asks.

BeforeApproving by email

The rule by amount and cost center decides who approves. Every response is recorded with user and date.

BeforePaying without receiving

The receipt (partial or full) is recorded with user and date. No receipt, no payment.

BeforePaying twice

The invoice is linked to an order. A second invoice against the same order stops.

BeforeSuppliers without a file

Every supplier has a record with reviewed documents. Document expiration alerts are coming soon.

Certo Intelligence

AI that classifies and explains differences. People approve and pay.

Certo Intelligence classifies requests by category and cost center, explains the differences between order, receipt and invoice and summarizes exceptions by supplier. The result: your team knows why an invoice is on hold without rebuilding the case from email. Exceptions and authority over money follow the rules you set.

SOURCE → REASON → ACTION → EVIDENCE
AI that is accountable
Explains that INV-8871 is on hold because the receipt is missing
Classifies REQ-1204 as cleaning supplies for CC-410
Summarizes which supplier concentrates the quarter's exceptions
It never approves, releases payments or changes suppliers. A person does that.

The complete purchasing cycle, governed.

Every stage shares suppliers, cost centers, rules and auditability.

MASTER

Suppliers

Master records with documents, categories and tokenized accounts. Commercial terms and expiration alerts: coming soon.

REQUEST

Requests and approvals

Internal requests with rules by amount, area and cost center. Every decision is recorded with user and date.

ORDER

Orders and receipts

Purchase orders traced to the approved request with partial or complete receipt of goods and services.

INVOICE

Invoices and matching

Invoice intake, three-way matching, explained differences and payment proposals under dual control.

Control before accounting.

Procure does not replace your ERP. It governs what happens before it: who buys, from whom, why, under whose authority and with what evidence.

Amount rules

The correct authority applies without manual intervention.

Cost centers

Budget and accountability accompany each request.

Reviewed suppliers

Supplier documents are reviewed and kept on the supplier record.

ERP export

On Enterprise, a CSV with order, invoice and the match evidence.

Published pricing. Including Enterprise.

Annual billing in USD. The supplier portal is included in Enterprise and its external accounts do not consume Pro users. Each plan includes a transparent internal-user allowance: 5 with Base, 25 with Total, and 100 with Enterprise.

CONTROL

Procure Base

Suppliers, requisitions, approvals, and purchase orders. Includes 5 internal Pro users.

USD 179 / monthUSD 2,148 billed per year
RECOMMENDED

Procure Total

Base plus receipts, invoices, three-way matching, and payment proposals. Includes 25 internal Pro users.

USD 349 / monthUSD 4,188 billed per year
SCALE

Procure Enterprise

Everything in Total plus supplier portal, multi-company operations, ERP export (CSV with evidence), document extraction with review, configurable reports and spend analytics. Includes 100 internal Pro users.

USD 749 / monthUSD 8,988 billed per year

Each additional Pro user costs USD 25 per month. Taxes, implementation, and usage-based third-party services may apply.

Frequently asked questions

Do I need People Operations to use Procure?

No. Procure works on its own, with one site or several. It uses Certo central billing, but it does not share people, suppliers, users or permissions with the other modules.

Does it replace my ERP or accounting system?

No. Procure controls what happens before the accounting entry: who buys, from whom, with what authorization and with what evidence. On Enterprise, you export a CSV with order, invoice and the match evidence to your ERP.

What data do I need to start?

Your supplier list, cost centers and approval rules, even if they live in spreadsheets. Data Readiness reviews them with you before loading.

Do suppliers need a license to use the portal?

No. The supplier portal is included in Procure Enterprise and its external accounts do not consume internal users.

Follow a real purchase from request to payment.

We configure a flow like yours and show every control without hiding the details.

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Procure runs on Certo Cloud.

A shared platform with organization-level isolation, managed by Certo. Deployment in your own GCP project (BYOC) is available today for People Operations only.

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